We are pleased that you are visiting our website and would like to thank you for your interest. Protecting the privacy of our website visitors’ personal data is a key concern of ours, which is why we ask you to kindly take note of the information provided be-low.
In the following provisions we inform you about the collection, processing and use of your personal data in connection with your visit and use of the service offer on our website.
This Data Privacy Statement can be stored and printed.
1. Controller/ Data Protection Officer
The controller of the data collection, data processing and data use is the opera-tor of the website www.animationproductiondays.de:
Film- und Medienfestival gGmbH
D-70173 Stuttgart, Germany
1.2. Data Protection Officer
The contact data of the Data Protection Officer is:
Oberer Kirchhaldenweg 9 b
2. Basic principles
We collect and process your personal data in compliance with the relevant statutory regulations, in particular with the General Data Protection Regulation (hereinafter referred to as: “GDPR”) and with the provisions of the German Federal Data Protection Act (hereinafter referred to as: “BDSG”) and in accord-ance with the provisions set out below.
3.1. Personal Data
The term personal data means any information relating to an identified or identifiable natural person. This includes, for example, name, address, telephone number, e-mail address, IP address, user name, password, and information on the websites which have been viewed by a visitor.
3.2. Data subject
The data subject is every identified or identifiable natural person whose personal data is processed by the controller responsible for the processing or by a processor on behalf of the controller.
Processing means any operation or set of operations which is performed on personal data, whether or not by automated means. This includes collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
3.4. Restriction of processing
Restriction of processing means the marking of stored personal data with the aim of limiting the processing thereof in the future.
Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
Recipient means a natural or legal person, public authority, agency or another body, to which the personal data is disclosed, whether a third party or not.
3.8. Third Party
Third Party means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process the personal data.
Consent of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
4. Collection, processing and use of your personal data when you visit our website
4.1. Log files
Every time you access our website, the respective Internet browser transmits specific user data and stores it in log files, the so-called server log files. The data concerned is as follows:
- date and time when you access our website
- URL of the website you are referred from
- the file retrieved
- the amount of data transmitted
- the browser type and browser version
- your operating system
- your IP address.
This data is collected and processed for the purpose of enabling you to use our website (establish the connection), to guarantee system security, for technical administration of the network infrastructure, to pass information on to the law enforcement authorities in the event of a cyber attack or abuse, and in order to optimize our offer.
The data is stored for 7 days. It is then erased – subject to any statutory storage obligations or storage requirements of public authorities.
The legal basis for the collection, storage and use of this data is our legitimate interest in being able to make the information on our website available to you free of any impairment and in guaranteeing the necessary security (Art. 6 (1) sentence 1 (f) GDPR).
4.2. Establishing general contact
If, in order to receive general information, you contact us by e-mail, by means of the postal service or on the telephone, then depending on the transmission route you choose, we store and process your form of address, your e-mail address, your first name and last name, your address and the content of your message. If you voluntarily provide us with more data than is necessary for the chosen transmission route, then we also store and process this data.
If you contact us by using our contact form, we collect, store and process your e-mail address and the content of the message sent to us. These are mandatory details. In addition, you can also voluntarily provide us with your first name and last name.
Please note that we do not need the data you provide on a voluntary basis in order to reply to your messages and you should check carefully whether or not you wish to disclose this data to us.
After the communications with you have been concluded, this data will be routinely erased – provided that there are no statutory storage obligations or storage requirements of public authorities or unless the lawfulness of the data processing is grounded on a different legal basis. This erasure is carried out no later than one year after we have had no further communications with you.
The legal basis for processing your personal data is our legitimate interest in communicating with you in order to reply to your messages and to be able to answer your questions (Art. 6 (1) sentence 1 (f) GDPR).
4.3. Transmitting information (also of a promotional nature)
If you provide us with your personal data in connection with contacting one of our employees and giving us your business card or by an enquiry requesting information by e-mail, post, on the telephone etc., we store your data and use it for the purpose of sending you information in future on us, our activities and events. Information is only sent by e-mail if you give us your explicit consent after we have verified your e-mail address (double opt-in). If you did not contact us by e-mail yourself beforehand then we ask you to confirm that you consent to our sending you promotional information either by clicking on a link we send you or by sending us an e-mail reply. Your consent is given voluntarily and may be withdrawn at any time by sending us an e-mail with the reference “deregister” to the following address: firstname.lastname@example.org. When withdrawing your consent, you do not incur any charges apart from the transmission costs of the basic tariff.
The legal basis for this processing of your data is our legitimate interest in communicating with you in future and/or to comply with your wish by sending you information in future, including information of a promotional nature, on us, our activities and events (Art. 6 (1) sentence 1 (f) GDPR). If we send you information of a promotional nature by e-mail, the legal basis for this is your consent pursuant to Art. 6 (1) sentence 1 (a) GDPR.
If we have received your data in connection with a contractual relationship with you, e.g. by virtue of your having registered for one of our events or if you have submitted works in connection with an award, we process your personal data transmitted in this connection, on the one hand for the purpose of performing the contract relationship existing with you, or alternatively to initiate it. In addition, we will also send you information on us, our activities and events in future too, including information of a promotional nature.
The legal basis for the processing of your data is, on the one hand, to perform or initiate the contract relationship with you pursuant to Art. 6 (1) sentence 1 (b) GDPR, on the other hand it is the legitimate interest we have in sending you direct advertising and in advising you of our activities (Art. 6 (1) sentence 1 (f) GDPR).
You may object at any time to your personal data being processed for direct advertising purposes. To this effect please send us an e-mail with the reference “de-register” to email@example.com. We will then no longer use your data for these purposes.
Our website is a showcase presenting you with interesting information on our company, our events and activities, our products and campaigns. You also have the possibility of subscribing to our free Newsletter so that you can receive this information directly by e-mail.
We need to have your e-mail address for you to subscribe to this. You can also indicate your first name and last name on a voluntary basis. Please note that we do not need the data you provide on a voluntary basis in order to send you the Newsletter and you should check carefully whether or not you wish to disclose this data to us. We use the so-called “double opt-in process” for your registration:
Once you have sent us the registration form, you receive a confirmation e-mail from us for verification of your e-mail address. The registration does not become effective until you have clicked on the link in the e-mail confirmation. If you have subscribed to the Newsletter you have given us the following statement of consent:
I agree to receiving information and advertising from
Film- und Medienfestival gGmbH in the form of Newsletters.
We use the e-mail address you advised us of when ordering the Newsletter solely to send the Newsletter.
You can unsubscribe from the Newsletter at any time. For this you can use the unsubscribe link provided at the end of every e-mail. Further, we also accept de-registrations by e-mail and on the telephone using the contact data provided above. Your e-mail address will then be immediately erased from the distribution system unless there is another legal basis for processing your personal data. When withdrawing your consent, you do not incur any charges apart from the transmission costs of the basic tariff.
The legal basis for collecting and processing your data to send you the Newsletter is your consent pursuant to Art. 6 (1) sentence 1 (a) GDPR.
We use Mailchimp for provision of the Newsletter function; this is a newsletter service of Rocket Science Group LLC headquartered in 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, Georgia 30308, USA.
4.5. Registration and submission of projects
The Animation Production Days serve the purpose of establishing contacts between creative individuals and investors.
In connection with the Animation Production Days you can either submit your animation project or, if are a potential investor, have projects that have been submitted presented to you. To enable us to record the purpose of your attendance at the Animation Production Days and to draw up a schedule in line with this, you have to be registered on our website. In this connection we collect, store and process the purpose of your registration (submission of a project, co-producer of a project already submitted, producer, studio or service producer without a submitted project, participant in the APD Talent Program or investor), the name of the undertaking which you are attending the APD for, the website, address (street, post code, town/city, country), the profile and main area of activity of the undertaking you are attending for. We also collect, store and process your first name and last name, telephone number, e-mail address, corporate profile, professional title, expertise and your specific request.
You can further advise us of your academic title on a voluntary basis and write an additional message. Please note that we do not need the data you provide on a voluntary basis in order to carry out the registration and you should check carefully whether or not you wish to disclose this data to us.
The legal basis for processing your personal data is to take steps, prior to entering into a contract, for your participation at the Animation Production Days, and/or for performance of the contractual relationship entered into with you as a participant at the Animation Production Days (Art. 6 (1) sentence 1 (b) GDPR). The legal basis is also exercising our legitimate interest to introduce you to suitable producers or investors (Art. 6 (1) sentence 1 (f) GDPR).
4.5.2. Disclosure and publication
The intent and purpose of the Animation Production Days is to establish contact between producers and investors. In order to fulfil the purpose of the Animation Production Days, it is necessary to pass your data on to the other participants at the Animation Production Days.
This is why we pass on part of your data (name of the project and of the undertaking you are attending for) to the other participants, and on our website we publish the name of the undertaking you are attending the APD for, your first name and last name, your professional title, the country you are attending from, the name of your project and a preview image of your project.
In addition, the following data will be forwarded to the FMX, Filmakademie Baden-Württemberg, Animationsinstitut, Akademiehof 10, 71638 Ludwigsburg as part of the conference: Title, title, first name, last name, e-mail-address, company, country
The legal basis for processing your data is the performance of the contract entered into with you (Art. 6 (1) sentence 1 (b) GDPR) and our legitimate interest in performance of the purpose of the APD (Art. 6 (1) sentence 1 (f) GDPR).
4.5.3. Photo in the APD Catalogue
In addition, you have the possibility of uploading a photograph of yourself for the APD catalogue.
I consent to a portrait photograph of me being included in the print and digital versions of the catalogue for this purpose. If my photograph provides any indications as to my ethnic origin, religion or health (e.g. skin colour, head covering, spectacles), my consent also applies to these indications. This statement of consent is given voluntarily and may be withdrawn at any time with effect for the future by sending an e-mail to us at
If you withdraw your consent, the printed version of the catalogue will continue to be used unchanged for up to two months. Your photograph will be obscured at the latest two months after your withdrawal of consent.
The legal basis for processing your data is your consent (Art. 6 (1) sentence 1 (a) GDPR).
4.5.4. Submission of a project and talent programme
If you submit a project or wish to participate in the APD talent program, then we additionally collect, store and process detailed information on the project submitted (including the title, information on funding, genre etc.). We also collect, store and process the names of the persons involved whom you have notified us of (director, scriptwriter, storyboarder, animation lead). You are responsible for the names of the authors involved in the project being correct and for their not having objected to being named.
The legal basis for the processing of your personal data is to take steps prior to entering into a contract or for performance of the contract entered into with you, pursuant to Art. 6 (1) sentence 1 (b) GDPR.
4.6. Online Meeting Scheduler and APD Catalogue
Within the framework of the co-production and financing market that is taking place, you as a participant have the opportunity to meet other participants in pre-planned one-to-one meetings.
In order to arrange meetings with other participants, we collect, store and process your name, e-mail address, the purpose of your participation in the Animation Production Days (studio/producer or investor) and your availability. We also collect and store your preferred partners for a meeting in order to coordinate the one-to-one meetings. However, this data is not passed on to other participants.
Part of the co-production and financing market are the joint meals. You can voluntarily tell us your preferred meal option (vegetarian, vegan) or leave further comments or remarks for us. Please note that the data you provide voluntarily is not necessary for us to participate in the event and please check carefully whether you wish to provide us with this data.
The legal basis for the processing of your personal data is the perception of our legitimate interest in introducing you to suitable producers or investors (Art. 6 Para. 1 Sentence 1 lit. f DS-GVO).
4.7. Cookies and marketing tools
We use so-called cookies. Cookies are alphanumeric identification characters (small text files) which are either stored briefly in your working memory and then deleted again as soon as you close your browser (“session cookies”) or stored in your storage medium over a longer period or for an unlimited period of time (“permanent cookies”). They can be subdivided into the following categories:
18.104.22.168. Necessary cookies
We use the following necessary cookies:
|APD||animationproductiondays.de||nm_transient_id||Assigns a unique ID to every website visitor. If the visitor revisits the website, a new ID is assigned.||Session|
The legal basis for the use of these cookies is our legitimate interest, pursuant to Art. 6 (1) sentence 1 (f) GDPR, to enable you to have secure and disruption-free use of the functionalities of our website.
22.214.171.124. Deactivation of cookie settings
The following examples show you how to deactivate cookies:
Internet Explorer browser:
- Open the Internet Explorer.
- Select “Internet Options” in the menu “Tools”.
- Click on the “Privacy” tab.
- Click on “Advanced” under the sub-heading “Settings”
- You can now choose whether to accept all cookies, block all cookies or prompt approval of the cookies.
- You confirm your setting by pressing “OK”.
- Open the Firefox browser.
- Select “Options” from the main menu (three lines) in the top right corner
- Click on the “Privacy & Security” tab.
- In the section “Enhanced Tracking Protection” select “Custom” and choose a setting from the cookies dropdown menu.
- You can now choose which types of sites to accept cookies from, if any.
- You may need to restart the browser for the changes to be applied.
- Open the Safari browser.
- Select “Preferences” under the Safari menu tab.
- Click “Privacy” and choose any of the following:
- Select “Prevent cross-site referencing”.
- Select “Block all cookies”.
- Select “Remove” or “Remove All” to remove stored cookies from the selected websites or all websites.
- Click “Manage Website Data” to see which websites store cookies or data.
Google Chrome browser:
- Open the Chrome browser.
- Select “Settings” from the main menu (three dots) in the top right corner.
- Under “Privacy & Security” select “Site Settings” and from this menu select “Cookies and site data”.
- You can also allow and block individual sites by clicking “Add” under the sub-heading of the action you want to perform.
- The browser saves the changes made automatically.
If you use any other browsers, information on cookie settings can be found by pressing the browser’s “assist” button.
Please note that browser functionalities change frequently. If the above instructions are no longer up to date, please follow the instructions provided by your browser.
4.8. Inclusion of Youtube videos
When a YouTube video is viewed, personal data is generally transferred by means of cookies to YouTube and to the Google tracking service DoubleClick, so as to enable the user behaviour to be analysed. In this case, cookies are already set every time the website is viewed, with the effect that Google is, in principle, able to collate all of the pages you have visited as a user, in order to compile a profile. It cannot, therefore, be ruled out that this data that is stored by the respective network is assigned to an individual person.
It is possible that by viewing YouTube videos, your data could be transferred to servers in third countries, e.g. in the USA. The responsibility for operating in compliance with data protection regulations has to be guaranteed by the respective provider. We point out that Google LLC complies with the requirements of both the so-called EU-US Privacy Shield and also those of the Swiss-US Privacy Shield. These are treaties between the United States and the European Union and the United States and Switzerland, guaranteeing that the level of data protection stipulated in the European Union is also complied with by the relevant undertakings domiciled and certified in the USA. Further explanations are available at: https://www.privacyshield.gov/. You can retrieve the list of certified undertakings from: www.privacyshield.gov/list. We do, however, advise of the following: Even if undertakings in the USA have subjected themselves to the EU-US Privacy Shield (see list of the undertakings at: www.privacyshield.gov/list) or to the EU standard contract clauses, and have thus undertaken to comply with the data protection rules specified in the contract, the transmission of data to countries outside Europe, especially to the USA, nonetheless involves risks under data protection law.
This use of your data by Google is conditional upon your consent. You give this consent in connection with the cookie consent or, in an individual case, by accepting data processing by Google by clicking on the video interface.
By means of our software solution, there is only a transmission of data to Google if you allow only the Youtube cookies or if you allow all social media cookies. Google may not collect any data from you beforehand. This thus ensures that you can use our offer without making your data available to Google.
Your consent is voluntary, as you can already choose in the cookie settings [https://www.animationproductiondays.de/] whether you agree to allowing cookies to be set by Youtube or not. It is up to you to decide not to allow Youtube cookies. Please bear in mind that in this case Youtube content cannot be displayed on our website.
You can withdraw your consent at any time. In order to prevent the transmission of data to Google without activating the video, you can block Youtube cookies at any time in the cookie settings [https://www.animationproductiondays.de/]. The resultant effect is that no data is transferred to Google, but you cannot be shown any videos either. You can still watch the video if you accept the data transmission to Youtube by clicking on the link on the blocked video user interface.
The legal basis for this processing of your data is your consent (Art. 6 (1) sentence 1 (a) GDPR).
4.9. Integration of Vimeo videos